Holiday Rental Agreement Template (Australia)
Set the Rules Before Your Guests Arrive
Our holiday rental agreement template gives every guest the same clear terms on deposits, cancellations, guest numbers, noise and damage. Fill in your property details once, add each booking and send it for signing.
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From Booking Enquiry to Signed Agreement in 3 Steps
Instant Access to Your Templates
Log into your Legal123 dashboard after purchase. You’ll see your Holiday Rental Agreement files ready to download, with a video showing how to fill them in. Word, Google Docs and PDF.
Add Your Property Details Once
Enter your property address, fees, deposits, check-in times, guest limits and house rules once. For each new booking, add the guest’s name, dates, party size and price, then save a copy in Word or Google Docs.
Send It to Your Guest to Sign
Email the Booking Details and the Terms and Conditions to your guest before they pay. They sign and return them with the deposit, and the booking is confirmed when you reply in writing.
What’s Included in the Holiday Rental Agreement Template?
- Booking Details (Word and Google Docs) – Property, guest, dates, fees, deposits, guest limits, pets and smoking.
- Terms and Conditions (PDF) – Payment, cancellations, guest numbers, noise, pets, cleaning, security deposit and complaints.
- Inspection Checklist (Word and Google Docs) – A room-by-room list to check after each stay.
- Tips and Tricks guide – A 7-page PDF on advertising, insurance, cleaning and running your rental.
- Instructions and video – Watch how to fill in the templates.
- Your choice of state – Set the governing state or territory.
- Email support – Technical support if you get stuck.
- Unlimited use – One purchase covers every booking.
What Our Holiday Rental Customers Say
Thank you, Legal 123 I recently purchased your website privacy package for my holiday property website. It was easy to understand, download and purchase. I also found your blogs and the functionality of your site very helpful and easy to navigate. I would recommend this product to others building a website.
This is the second time I have used Legal123 this time for T's & C's for a short-term stay rental agreement. The process was simple and easy. I had a few questions which were quickly and succinctly answered by Vanessa. Thank you Legal123 I would recommend your service.
We purchased the Holiday Rental Templates and are 100% happy with what we received.
The information helped immensely in getting our holiday rental started. It covered all the necessary points to get it all going. It is also good to know help is a phone call away should there be concerns about anything.
I found Legal123 easy to use and very useful, the down loads were fast and the video informative. I am looking after a holiday rental property and now feel I have the correct documentation to protect myself and the property in law. It also brought to my attention legal matters which I may of overlooked.
Legal 123 were the only place I could find the paperwork for a holiday rental agreement that applied to us. Very clear and easy to understand.
Holiday Rental Agreement Template $199 +GST
Is This Holiday Rental Agreement Template Right for You?
- Format: Word and Google Docs booking details, PDF terms and conditions
- Includes: Inspection checklist, 7-page tips guide, instructions and video
- Jurisdiction: All Australian states and territories
- Price: $199 +GST, unlimited use
What the Agreement Covers
- Initial deposit and final payment date
- Security deposit, refunded within 7 days less any deductions
- Cancellation by the guest or the owner
- Maximum guests, children, pets and smoking
- Check-in, check-out and late departure
- Noise and neighbours
- Cleaning and lost keys or remotes
- Governing state or territory
Alternative Names
- Holiday Let Agreement
- Short Term Rental Agreement
- Short Stay Rental Agreement
- Vacation Rental Agreement
- Airbnb Rental Agreement
- Holiday Rental Contract
Perfect For
- Owners renting out a holiday home or apartment
- Hosts taking direct bookings
- Small holiday rental operators
- Owners using a local manager or cleaner
Not Suitable For
- Stays of 3 months or more, or a guest’s home (use your state’s residential tenancy agreement)
- Rooms in a share house or boarding house
- Property managers signing up owners (use our Property Management Legal Package)
Further Information
What Is a Holiday Rental Agreement?
A holiday rental agreement is the contract between you and your guests for a short stay in your property. It sets the dates, price, deposits, guest limits, house rules and what happens if a guest cancels, causes damage or overstays. Our holiday rental agreement template splits it into editable booking details and fixed terms and conditions.
Do Residential Tenancy Laws Apply to Holiday Rentals?
Generally no. A genuine holiday letting falls outside residential tenancy laws, but a long stay, or a guest who lives in the property as their home, can become a residential tenancy. For those, use your state’s standard tenancy agreement.
What Short-Term Rental Rules Apply in Each State?
| State | Rules |
|---|---|
| NSW | Register on the short-term rental accommodation register and follow the mandatory Code of Conduct. Non-hosted stays are capped at 180 nights a year in Greater Sydney, Ballina and parts of Clarence Valley and Muswellbrook, and 60 nights in most of Byron Shire. |
| VIC | 7.5% short stay levy on stays under 28 days, from 1 January 2025. Platforms collect it; owners pay it on direct bookings. |
| WA | Every short-term rental must be registered (from 1 January 2025). Unhosted stays in Perth over 90 nights a year need development approval. |
| ACT | 5% levy on bookings of up to 28 days made through a booking platform, from 1 July 2025. Direct bookings are exempt. |
| SA | A register and code of conduct are proposed (consultation closes 30 October 2026). |
| QLD, TAS, NT | No statewide register. Council planning rules apply. |
Check your council’s planning rules and any strata by-laws too.
Should I Take a Security Deposit?
Yes. It covers cleaning, breakages and lost keys. The template records the amount and returns it within 7 days of departure, less any deductions.
Do I Still Need an Agreement If I Use Airbnb or Stayz?
For bookings taken through a platform like Airbnb or Stayz, the platform’s terms apply, so set your house rules in the listing. For direct bookings, use your own agreement.
More on running your rental: How to Manage a Holiday Rental Property.
Frequently Asked Questions
Is this holiday rental agreement template valid in every Australian state?
Yes. It works in every state and territory, and you choose the governing state or territory in the booking details.
Do residential tenancy laws apply to holiday rentals?
Generally no. A genuine holiday letting falls outside residential tenancy laws. Long stays, or a guest living in the property as their home, can be a residential tenancy.
Can I use it for Airbnb or Stayz bookings?
Use it for bookings you take directly. For platform bookings, the platform’s terms apply, so put your house rules in the listing and use the inspection checklist after each stay.
Is there a free holiday rental agreement template in Australia?
Most free templates online are written for the US or UK. Ours is drafted for Australia and includes booking details, terms and conditions, an inspection checklist and a tips guide, for $199 +GST.
Do I need to register my holiday rental?
In NSW and WA, yes. Victoria and the ACT charge a levy on short stays. Elsewhere, check your council’s planning rules.
How much security deposit should I charge?
You choose the amount. The template records it and returns it within 7 days of departure, less any deductions for damage, extra cleaning or lost keys.
What happens if a guest cancels?
The terms set out what you keep and what you refund, depending on how close to arrival the guest cancels, and require you to refund the guest if you rebook the dates.
Can I limit guest numbers, parties and pets?
Yes. Set the maximum guests, minimum children’s age, and whether pets and smoking are allowed. The terms cover noise and extra guests.
Does the agreement need to be signed?
Yes. Your guest signs the booking details and returns them with the deposit. The booking is confirmed when you confirm it in writing.
Can I change the terms and conditions?
You edit the booking details for each property and guest. The terms and conditions are a fixed PDF so the legal wording stays intact.
I’m a property manager. Which template do I need?
Our Property Management Legal Package, which includes the agreement you sign with each owner.
What if I am not satisfied with the template?
At Legal123, we take great pride in providing high-quality, effective, and easy-to-use legal templates. We guarantee that our templates are legally sound for the circumstances described in the product details.
If you have questions about whether this template is right for you, we encourage you to contact us before purchasing.
While we do not provide refunds for change-of-mind or incorrect purchases, we will happily assist with any concerns about product suitability. In the rare event of a technical issue preventing you from using the template, we will provide a full refund if we cannot resolve it. Find more details about our guarantee here.
Holiday Rental Agreement Template $199 +GST